Terms and Conditions
Effective Date: June 06, 2025
Terms and Conditions
Effective Date: June 06, 2025
1. Introduction
Welcome to Pathways for Wellness (“Pathways FCS”). By using our website and services, you agree to comply with and be bound by these Terms & Conditions. Please read them carefully.
2. Services Provided
We offer mental health counseling services (individual, couples, family, group), trauma-informed care, EMDR therapy, women’s wellness support, telehealth, and related services in Stafford, VA
3. Appointment Booking & Client Portal
Appointments can be scheduled via our website, phone, or client portal. You agree to provide accurate personal, insurance, and health information. Access to our client portal is strictly for authorized users only; you are responsible for keeping your login credentials confidential.
4. Fees, Insurance & Payments
Our standard rates are: Initial intake: $210; 60‑min session: $190; 45‑min: $145; 30‑min: $100.Reduced rates for residents (e.g., $150 intake; 60‑min: $130).Payment is due at time of service. We accept self-pay and selected insurers (e.g., Aetna, Anthem, Cigna). You are responsible for verifying coverage, deductibles, and session limits with your insurer.
5. Cancellation & No‑Show Policy
Cancellations must be made at least 24 hours before your scheduled appointment.Late cancellations or no-shows may be charged the full session fee.
6. Telehealth Services
We offer secure telehealth sessions via our client portal. You must use a private, secure internet connection. Confidential technical disruptions are your responsibility to resolve; we reserve the right to reschedule.
7. Confidentiality & Privacy
Client information is kept confidential in accordance with HIPAA (or applicable standards).We will not share identifiable data without your consent except as required by law (e.g., reporting child abuse or imminent harm).Refer to our Privacy Policy for detailed data handling practices.
8. Professional Responsibility & Communication
Our clinicians are licensed and adhere to professional ethical guidelines.We respond to client messages within 1–2 business days, except emergencies.
9. Emergency & Crisis Protocol
Our services are non-emergency. If you experience a crisis, please contact local emergency services (call 911) or the Suicide & Crisis Lifeline: 988 (US).If you're outside the US, contact your local emergency number immediately.
10. Client Conduct & Boundaries
Respectful communication is expected at all times. Threatening or abusive behavior may result in termination of services without refund.
11. Minors & Minors’ Consent
Minors (under 18) must have a parent or legal guardian's consent. Parents share responsibility for scheduling, cancellations, and payments for minor clients.
12. Telehealth & International Use
Telehealth is available only within jurisdictions where our clinicians are licensed. Clients must confirm legality and licensure eligibility prior to session booking.
13. Website Use & Intellectual Property
Content on this website is protected by copyright and trademarks. You may use, download, or print for personal, non-commercial purposes only. Unauthorized commercial use is prohibited.
14. Disclaimer & Limitation of Liability
We do not guarantee specific therapy outcomes. To the fullest extent permitted by applicable law, Pathways FCS and staff disclaim liability for indirect or consequential damages.
15. Amendments to Terms
We may update these Terms at our discretion. The “Effective Date” at the top indicates the last revision. Continued use after updates implies acceptance. A notification will be posted on our website.
16. Governing Law & Dispute Resolution
These Terms are governed by Virginia law. Disputes will be resolved in Stafford County courts. Parties agree to attempt mediation before pursuing legal action.
17. Contact & Feedback
For questions or concerns, contact:
Pathways for Wellness
Address: 385 Garrisonville Road, #116, Stafford, VA 22554
Phone: (540) 782‑8878 or (866) 463‑1099
Email: [email protected]
Terms Effective: June 06, 2025
Copyrights 2025 | Pathways For Wellness
1. Introduction
Welcome to Pathways for Wellness (“Pathways FCS”). By using our website and services, you agree to comply with and be bound by these Terms & Conditions. Please read them carefully.
2. Services Provided
We offer mental health counseling services (individual, couples, family, group), trauma-informed care, EMDR therapy, women’s wellness support, telehealth, and related services in Stafford, VA
3. Appointment Booking & Client Portal
Appointments can be scheduled via our website, phone, or client portal. You agree to provide accurate personal, insurance, and health information. Access to our client portal is strictly for authorized users only; you are responsible for keeping your login credentials confidential.
4. Fees, Insurance & Payments
Our standard rates are: Initial intake: $210; 60‑min session: $190; 45‑min: $145; 30‑min: $100.Reduced rates for residents (e.g., $150 intake; 60‑min: $130).Payment is due at time of service. We accept self-pay and selected insurers (e.g., Aetna, Anthem, Cigna). You are responsible for verifying coverage, deductibles, and session limits with your insurer.
5. Cancellation & No‑Show Policy
Cancellations must be made at least 24 hours before your scheduled appointment.Late cancellations or no-shows may be charged the full session fee.
6. Telehealth Services
We offer secure telehealth sessions via our client portal. You must use a private, secure internet connection. Confidential technical disruptions are your responsibility to resolve; we reserve the right to reschedule.
7. Confidentiality & Privacy
Client information is kept confidential in accordance with HIPAA (or applicable standards).We will not share identifiable data without your consent except as required by law (e.g., reporting child abuse or imminent harm).Refer to our Privacy Policy for detailed data handling practices.
8. Professional Responsibility & Communication
Our clinicians are licensed and adhere to professional ethical guidelines.We respond to client messages within 1–2 business days, except emergencies.
9. Emergency & Crisis Protocol
Our services are non-emergency. If you experience a crisis, please contact local emergency services (call 911) or the Suicide & Crisis Lifeline: 988 (US).If you're outside the US, contact your local emergency number immediately.
10. Client Conduct & Boundaries
Respectful communication is expected at all times. Threatening or abusive behavior may result in termination of services without refund.
11. Minors & Minors’ Consent
Minors (under 18) must have a parent or legal guardian's consent. Parents share responsibility for scheduling, cancellations, and payments for minor clients.
12. Telehealth & International Use
Telehealth is available only within jurisdictions where our clinicians are licensed. Clients must confirm legality and licensure eligibility prior to session booking.
13. Website Use & Intellectual Property
Content on this website is protected by copyright and trademarks. You may use, download, or print for personal, non-commercial purposes only. Unauthorized commercial use is prohibited.
14. Disclaimer & Limitation of Liability
We do not guarantee specific therapy outcomes. To the fullest extent permitted by applicable law, Pathways FCS and staff disclaim liability for indirect or consequential damages.
15. Amendments to Terms
We may update these Terms at our discretion. The “Effective Date” at the top indicates the last revision. Continued use after updates implies acceptance. A notification will be posted on our website.
16. Governing Law & Dispute Resolution
These Terms are governed by Virginia law. Disputes will be resolved in Stafford County courts. Parties agree to attempt mediation before pursuing legal action.
17. Contact & Feedback
For questions or concerns, contact:
Pathways for Wellness
Address: 385 Garrisonville Road, #116, Stafford, VA 22554
Phone: (540) 782‑8878 or (866) 463‑1099
Email: [email protected]
Terms Effective: June 06, 2025